Important tips for Employees before Office Shifting.
Moving a corporate office can easily go from thrilling to frightening. There are several things to consider, whether you’re scaling up or downsizing for productivity or moving in or out of the city. So, if you’re in charge of planning an office relocation, we’ve compiled a list of essential Office Shifting Hyderabad to Mumbai tips to make the process move as smoothly as possible.
Prepare ahead of time.
If at all possible, begin preparing your transfer 4-6 months ahead of time so that you can attend to all of the information without being overburdened. When you’ve decided that you’ll be moving into a new office, take a look around and map out the layout, including where everything and everyone will go. This will enable you to map out your new office equipment specifications and give workers the ability to plan for their new workplace. Make a map or floor plan accessible to all staff and movers so that everyone is on the same page.
Hire the Best Packers and Movers in Hyderabad as soon as possible.
Since moving a corporate office requires a lot of equipment and attention to detail, get a full estimate and employ a full-service moving company at least 1-3 months in advance. Check for commercial relocation experience and have them provide you with an on-site quote for the transition — or better yet, get feedback from those in your network who have relocated offices previously. The Office Relocation Service Hyderabad to Pune should be kept to the same high standard as anyone else with whom you do business.
Perform a thorough washing.
Don’t bring anything you don’t need! Shred any unnecessary documents, get rid of dusty office furniture, and sell or donate any equipment you won’t use any longer. Any donation you make may be used as a tax deduction, so talk to your accountant about what kind of paper trail you’ll need to keep track of as you purge.
Buy new equipment in advance.
When you switch offices, you’ll want to make sure you have everything you need, so order new equipment and furniture 1-2 months ahead of time so it’ll be there when you unpack and settle in. However, if you buy too many big pieces, you’ll end up paying for shipping twice: once to get to you and then again to be moved. Make arrangements with your vendors to have your orders delivered to the new office shortly before moving in.
Make sure your address is up to date everywhere.
Edit your website, business cards, letterhead, and other promotional materials about one week before the transfer to let your clients know you’re going. Contact Google a month ahead of time to have your online listing and address updated — the update can take a little longer to take effect because they need to submit confirmation materials. Also, notify any suppliers or retailers so that potential deliveries are made to the correct location.
Properly schedule client meetings and deadlines.
Allow yourself and your workers at least three days of buffer time around the office transfer, with no client meetings or big deadlines. Nobody loves desperately searching for a clean spot to hold a meeting, and getting a huge report due the same day as your workstation is being unpacked can be very stressful. Once you’ve decided on a moving date, please make a note of it on your calendars and make plans accordingly.
Ensure the workers are well-organized.
When employees are packing their personal belongings and supplies, have them write their names on the outside of the box in many locations so that the movers can position them in the proper location according to the layout chart you created. To be extra certain, place name cards in your new office’s appropriate positions to assist your movers’ productivity and organization.
